Salem Park & Recreation Commission
5 Broad Street
Salem, MA 01970
~
Tuesday, April 17, 2007
~
*Agenda
*subject to change
Meeting Called to Order
~Approval of Minutes
~Visitors
Councilor Jean Pelletier- Castle Hill Park
~David Smith~ ~- Sail Salem
Rich Viscay - City of Salem
~Applications - Rental / Usage Approval
Communications & Correspondence
~
Finance Report
Golf Course, Witch House - update balances
Budget report
Superintendent Report- Doug Bollen
Interviewing Candidates for Recreation Supervisor
Recreation report
Hiring summer staff
~~~~~~~~~~~ Hershey Track meet June 1, with Peabody Recreation Dept.
Parks and Facility report
Mack Park RFP
New hoops for MJ Lee Park
~~~~~~~~~~~ Golf course signs
~~~~~~~~~~~
~Old Business
Community Preservation Act
Park and Recreation Community Appreciation Awards
New Business
Date of Next Meeting: May 15, 2007
Adjournment
Pat Curtin, Chairperson
Mike Kapnis, Vice Chairperson
MaryAnn Curtin
James Shea
Laura Swanson
The Park and Recreation Commission held it’s meeting on Tuesday, February 27, 2007 at 6:45 P.M. at the Park, Recreation and Community Center located on Broad Street.
ROLL CALL
PRESENT: ABSENT:
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
MINUTES
Laura Swanson made a motion to approve the minutes from January 2007 meeting.
Mary Ann Curtin seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
VISITORS
Recognizing Eagle Scout Evan Buso Jarnis and his project at the Salem Woods. The Commission presented Evan with a plaque in recognition of his great time and efforts.
Doug Parker - P.T. Cruisers, PTOC, PT owners club of the Northeast. They would like to have a show on the Common on Columbus Day weekend. The Commission would need an application to look over. Need a mapped out area of where the cars would be placed and the number of cars that would be on the Common.
Mary Ann Curtin made a motion to go forward and get the application and map of where the P.T.Cruisers are to be placed and go over it with the Commission to be voted on at the March 20, 2007 meeting. This and other details such as overtime, police detail, trash removal ect. will be discussed. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
Stacy Kraft and Lisa Spencer - Salem Community Garden Group Propose to have a neighborhood garden at the Mack Park. They would like the City to remove two dead trees from the area of interest, and the use of City water access.
James Shea made a motion to approve the Mack Park Plots with Doug Bollen over looking all details. The Commission will need to approve the fencing, and precisely where these plots are to be made. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
Salem Common Neighborhood Association - New tot lot Matthew Connell presented a letter and his vision for a new tot lot at the Salem Common. He stated that it is a high profile, social area. It will cost an estimated $30,000.00 to replace the tot lot. Dr. Curtin explained that right now their priority is the safety and upkeep of all playgrounds. He said they would love to replace all that is needed on the playgrounds but there are no funds. City Council has the authority over the Common.
James Shea made a motion to that at this time the Commission does not have the funds in the budget to afford to build a new playground at the Salem Common. The Commission does support the idea for a new Tot Lot, and the fundraising that will follow. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent Present
James Shea Michael Kapnis MaryAnn Curtin
Pat Curtin
Laura Swanson
Councilor O'Keefe in favor of the Tot Lot and said he will support any efforts made by Councilor Sosnowski.
The Mayor's aid was present and also praised the project and spoke of looking into Grants for this project.
Holly Grose - Friends of Forest River Park
She would like to form an organization to help improve the park including the playground. She spoke of fundraising ideas. The Commission advised her to get the ball moving as soon as possible instead of trying to form a nonprofit right away. The Commission said to get the base of fundraising then go for the big plan (501c3). The Commission asked her to make a "Wish List" for the park. It was suggested that they could open the concession stand for some fundraising.
Matt Caruso - Jazz and Soul concert at the Willows 11 musicians proposed a concert at the Willows Shell on August 18, 2007 from 12:00 - 6:00. There will be 4-5 bands playing a free concert. They will have cooperate sponsors. They requested an area for the "green room" for band members, information area, and vendors. The vendors will be music related not to take away from the vendors in the Willows area.
James Shea made a motion to approve and waiver fee's for Matt Caruso's permit for the Salem Willows Shell, August 18, 2007 12:00 - 6:00 p.m. This motion also approves the vendors with Doug Bollen looking over all applications. Rain date for August 19, 2007. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
Salem Sound Coast Watch- Family Orientated Event
2nd Annual Swim n' fin Festival, Michael Medlock
Laura Swanson made a motion to approve the Saturday July 28, 29, 7a.m. - 5p.m. 2nd Annual Swim n' fin Festival. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
Foley Field discussion
MaryAnn Curtin made a motion to have a dedication of the Mack Park Softball Field made to the late Mr. Foley. This dedication is in recognition of all his time served as Park Superintendent, and all of his time and effort he made to the City of Salem. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
The Commission would like to make it an event.
James Shea made a motion to deny any requests to name anything in the City after a person if the person being honored, has not been deceased for a minimum of five years. MaryAnn Curtin seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
Laura Swanson made a motion to RFP the Winter Island taxi for 2 years. MaryAnn Curtin seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
DOUG BOLLEN’S REPORT
Old Business
Open Space - fundraising discussion, inventory, ect.
New Business
Laura Swanson presented an idea of having an Appreciation night. Fundraiser/Awards Night. People can recommend someone who's done over and beyond the call of duty. James Shea said this would stimulate more volunteers.
James Shea made a motion to have Laura Swanson in a sub-committee to be named regarding this Park Appreciation Committee. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Tuesday, March 20, 2007 at the Park and Recreation Community Center located on Broad Street.
ADJOURNMENT
There being no further business before the Park and Recreation Commission James Shea made a motion to adjourn. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Michael Kapnis
Pat Curtin
MaryAnn Curtin
Laura Swanson
Colleen A. Thibodeau
Clerk
Pat Curtin, Chairperson
Mike Kapnis, Vice Chairperson
MaryAnn Curtin
James Shea
Laura Swanson
The Park and Recreation Commission held its meeting on Tuesday, January 17, 2007 at 6:45 P.M. at the Council on Aging, Broad Street.
ROLL CALL
PRESENT: ABSENT:
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
MINUTES
Laura Swanson made a motion to approve the minutes from December 2006 meeting, with the corrections made.
James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
VISITORS
Recognizing Eagle Scouts and their projects
Jack McCarthy – Waterfront Park
Nate Dibble – Pickman Park
Sam Dibble – March Street Playground
The Commission presented them with plaques to show their appreciation for all their hard work and dedication to the City.
Dr. Curtin made a motion to grant these three eagle scouts golf junior passes for the 2007 season. Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Officers for 2007
Laura Swanson made a motion to nominate Mike Kapnis as Chairperson for 2007. James Shea seconded. Discussion. Laura Swanson made a motion to nominate Mike Kapnis as Chairperson for a year or completion of his term, May 07. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
Laura Swanson Mary Ann Curtin
Mike Kapnis
Mary Ann Curtin made a motion to nominate Dr. Curtin to serve as Chairperson for the calendar year of 2007. Laura Swanson seconded. Discussion.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Laura Swanson
Michael Kapnis
Laura Swanson made a motion for an immediate reconsideration for a unanimous vote. All in favor.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Laura Swanson made a motion to nominate James Shea for Vice chairperson. No seconded. No vote.
Mary Ann Curtin made a motion to nominate Mike Kapnis for Vice Chairperson.
James Shea made a motion to nominate Laura Swanson for Vice Chairperson. Laura Swanson declined the nomination.
Mary Ann Curtin made a motion to nominate Mike Kapnis for Vice Chairperson for the calendar year 2007. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Laura Swanson made a motion that the Chair and or Vice Chairperson will serve a term for the calendar year, or the completion of the term within the calendar year. Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
VISITORS
John Goff – Pioneer Village presentation
2006
Ø several new grants
Ø new reproofing
Ø partnerships
Ø outreach groups
Ø business plan will be done by March
Eagle Scout Project
Ø building dugouts
Ø replace missing wigwams
Mr. Goff discussed new fundraising, new nonprofit organizations, and the Friends of Forest River Park that is starting an organization. 2007 is the 100th year of Forest River Park.
Mr. Goff introduced David Goss, Biff Michaud, and other supporters all who would like to volunteer their time and help with the Village.
Gordon College received a grant for the students to work at the Village, and for their period clothing. This will help the students get hands on experience, and the opportunity to be museum professionals. The Grant was $50,000.00. Portions of it will pay for the period clothing, and to pay the students for their work at the village.
Leif Rochna – Pioneer Village
Mr. Rochna was present to request that the Commission go out for an R.F.P. for the Pioneer Village. He is very interested in the Village.
The Commission thanked everyone involved for attending.
Mary Ann Curtin made a motion to extend John Goff’s lease for Pioneer Village for one year, and to put it out for an R.F.P. as of May 1, 2008. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Applications – Rental / Usage Approval
Request for Camp Naumkeag – Andruszkiewicz Fund
James Shea made a motion to approve the request for the use of the Camp Naumkeag for their fundraising event. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Communications and Correspondence
James Shea made a motion to accept the following wavered tournaments for 2007.
· Stephen O’Grady Foundation Monday August 20, 2007
· Jeff Morris Tournament Monday August 27, 2007
· Salem High School Golf Team Monday July 30, 2007
Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Mary Ann Curtin made a motion to write a letter to the City Council stating that the Park and Recreation Commission supports the Community Preservation Act, not in excess of one percent, and as long as there are matching funds available. Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Dr. Curtin suggested that Doug Bollen move back into the Mack Park house. Laura Swanson stated that they need a long term solution.
James Shea made a motion to go out for an R.F.P. for Mack Park house. Doug Bollen will work on the R.F.P. and attach the usages recommended by the Mayor. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
DOUG BOLLEN’S REPORT
Dottie Tracy – retirement
Golf Cart lease – Country Club Carts – 70% back including an ADA cart
Recreation Report
Inventory conducted by Open Space and Recreation Committee
Willows bathrooms – Doug Bollen is meeting with the Mayor to discuss renovating.
New Business
Letter to youth leagues for CORI check
Mary Ann Curtin made a motion to send letters to the Youth Sports Leagues requiring that they send a confirmation letter to the Commission stating that they have received their CORI checks. Anyone who does not respond to this request will not be permitted to use any field, per the Park and Recreation Commission. Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Pat Curtin made a motion to reconsider the motion regarding the nonresident parking stickers. Laura Swanson stated that you can’t reconsider a motion unless you had a role in the motion, and you only do it with the next day. Discussion: Robert Rules.
Laura Swanson made a motion to approve the business sticker pass presented by Doug Bollen. Business Pass for Winter Island only, $150.00 per pass, one pass per business (hotels, bed and breakfasts) allowed. This pass will be an annual pass. Peak is April – Nov. Any lost passes can only be obtained with purchased replacement passes. The pass will be a laminated letter form with the City seal.
James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
Michael Kapnis Mary Curtin
Laura Swanson
Top 3 Open Space and Recreation Priorities
Winter Island
Camp Naumkeag
Fort Lee
Laura Swanson made a motion to invite the Friends of Forest River to the next meeting to see what the Commission can do to help with the fundraising. Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Tuesday, February 27, 2007 at the City Hall Annex 120 Washington Street, 3rd floor.
ADJOURNMENT
There being no further business before the Park and Recreation Commission Laura Swanson made a motion to adjourn. Mike Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
James Shea
Pat Curtin
MaryAnn Curtin
Michael Kapnis
Laura Swanson
Colleen A. Thibodeau
Clerk
Salem Park & Recreation Commission
5 Broad Street
Salem, MA 01970
6:45pm
Tuesday, February 27, 2007
* Agenda
*subject to change
Meeting Called to Order
Approval of Minutes
Visitors
Evan Buso-Jarnis - Eagle Scout Project at Salem Woods
Doug Parker - PT Cruiser
Stacy Kraft & Lisa Spence -Salem Community Garden Group
Holly Grose -Friends of Forest River Park
Mike Coleman -Salem Common Neighborhood Association
Applications - Rental / Usage Approval
Request for Forest River Park- Salem Sound-Swim n Fin Festival
Matt Caruso- Jazz & Soul concert at Willows
Communications & Correspondence
Finance Report
Golf Course, Witch House - update balances
Budget for 2008
Superintendent Report- Doug Bollen
Recreation report
Brochure
Scoreboard for high school at Palmer Cove
Mayor's Cup golf
Dog Park Comedy night
Parks and Facility report
Mack Park House - renaming?
Willows - grant $
RFP for Winter Island water taxi
High Street Fence
Old Business
Community Preservation Act
New Business
Date of Next Meeting: March 20, 2007
Adjournment
The Park and Recreation Commission held its meeting on Tuesday December 19, 2006 at 6:45 P.M. at the Council on Aging, Broad Street.
ROLL CALL
PRESENT: ABSENT:
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
MINUTES
Laura Swanson made a motion to waive the reading of the minutes.
James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
VISITORS
Councilor Lenny O’Leary voted down 10 – 1 the lot sale at Hanson Street. He requests that the picnic table and benches be removed because of kids hanging around causing trouble. A neighbor’s car window was smashed and they do not any more vandalism in the area. He asked the Commission to have the windows boarded up and have the home winterized. A lawn mower and other items need to be removed from the premises also.
James Shea would like to lese it out to a City employee/ caretaker. Laura Swanson would like to have motion detector lights installed at Hanson Street and also Mack Park.
Laura Swanson made a motion to have the Hanson Street house winterized, and the picnic table and benches removed, also look into placing motion detectors at Mack Park and Hanson Street for security purposes. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
President of SPACE – Bart Hoskins, Presented an idea of having more than one Dog Park in Salem. He discussed maybe using an under utilized park area to make another dog park in the future. The organization is raising funds for more trash cans, benches, picnic tables ECT. He would like to look around at the park space in Salem and come back again with some ideas, and proposals for the Commission. James Shea said he would like to see how this dog park goes, he also suggested McCabe Park.
Financial Report – Hand out
Park and Recreation Survey
Doug Bollen handed out an Annual Report for the City
Bonfire scheduled for Thursday January 4, 2007 at Dead horse beach 6:00ish
2007 Special Events/ Programs – hand out
Laura Swanson made a motion to approve the purchase of the floats needed for Kernwood McCabe Marina, estimated cost $50,000.00. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
Golf Committee raised $4,000.00 and purchased 100,000 score cards.
Laura Swanson made a motion to leave the prices for the McCabe Marina and Recreation Area the same for 2007. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
John Goff – Pioneer Village update, The Commission needs to vote on the Pioneer Village at the January 2007 meeting.
The Commission discussed having a list of R.F.P.’s, Projects, work to be done for 2007.
James Shea made a motion to charge nonresidents a vehicle pass for $60.00 per car (2 year pass). Max of 100 stickers sold. Recreation employee must put the sticker on the vehicle. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
James Shea made a motion to nominate Laura Swanson to be the next Chairperson for 2007. No seconded.
SUPERINTENDENT'S REPORT
SEE HAND OUT
Voting for the next Chairperson for 2007 will be done at the January meeting.
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Tuesday January 16, 2007 at the City Hall Annex 120 Washington Street, 3rd floor.
ADJOURNMENT
There being no further business before the Park and Recreation Commission James Shea made a motion to adjourn. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
MaryAnn Curtin Michael Kapnis
Laura Swanson
Colleen A. Thibodeau
Clerk
The Park and Recreation Commission held its meeting on Tuesday November 21, 2006 at 6:45 P.M. at the Council on Aging, Broad Street.
ROLL CALL
PRESENT: ABSENT:
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
MINUTES
Pat Curtin made a motion to waive the reading of the minutes.
Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
VISITORS
Councilor Sosnowski
Veterans Organization requesting the use of Mack Park. They would like to have a temporary place to meet, 3-4 days a week, 5:00 – 9:00 p.m. They may need to go in during the day time to do paper work. The Commission would like to look into the legalities to find out what is necessary to place someone in the building.
Laura Swanson made a motion to send a letter to the Mayor requesting that a copy of the deed to the Mack Park building be acquired. The commission would like to know what legal steps are to be made to expedite future usage of the building. Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
Charlie Arnold – Winter Island Park employee, as of July 2006 his job became seasonal.
He would like the Commission to ask the Mayor to put his job back into the budget. Laura Swanson said that the budget is already made and it’s too late to request to change the budget. She would like to see how much activity goes on at Winter Island during the winter.
CORRESPONDENCE
December 5, 2006 6:30 p.m. Open Space and Recreation Meeting.
SUPERINTENDENT'S REPORT
SEE HAND OUT
Finance Reports – Golf Course and Witch House Hand out.
The Commission would like the Finance Department to clarify the amount on the report. Doug Bollen will request a list of all costs.
OLD BUSINESS
Laura Swanson made a motion to approve the following fees for 2007 for Winter Island:
Non Resident
Parking weekdays 15.00
Parking weekends & holidays 20.00
Overnight parking 20.00
Boat launch haul & park out of state 15.00
Boat launch haul Commercial 20.00
R.V. & Commercial van parking 20.00
Commercial and Tour bus 30.00
Commerical & Tour bus Drive thru 20.00
Campsites
Without electricity tent – resident 25.00
Without electricity tent – nonresident 30.00
With 50 amp electricity & waterfront 45.00
With 30 amp electricity & waterfront 40.00
With 30 amp electricity 35.00
Dinghy Rack
Resident 175.00
Non resident 275.00
Additional Vehicle sticker – non resident 75.00
Overnight sticker per vehicle resident 75.00
Overnight sticker per vehicle non resident 125.00
Daily storage past season end 20.00
Pat curtin seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
Pat Curtin made a motion to keep all Camp Naumbkeg fees the same as 2006 for 2007. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
Pat Curtin made a motion to keep all Salem Common fees the same as 2006 for 2007. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
Pat Curtin made a motion to keep all fees the same as 2006 for Olde Salem Greens except for the following:
Nonresident Full (7 days) $1400.00
Senior nonresident $ 850.00
Laura Swanson seconded.
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Michael Kapnis
Laura Swanson
NEW BUSINESS
Marblehead and Swampscott High school leagues.
2 tee times each $10.00 per player. Any additional tee times the will pay a full fee.
Olde Salem Greens leagues – donation fees will remain the same at $100.00 per league.
NOVEMBER 2006
~
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Tuesday December 19, 2006 at the City Hall Annex 120 Washington Street, 3rd floor.
ADJOURNMENT
There being no further business before the Park and Recreation Commission Laura Swanson made a motion to adjourn. Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin James Shea
MaryAnn Curtin Micheal Kapnis
Laura Swanson
Colleen A. Thibodeau
Clerk
The Park and Recreation Commission held it’s meeting on Tuesday October 17, 2006 at 6:45 P.M. at the Council on Aging, Broad Street.
ROLL CALL
~
PRESENT: ABSENT:
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
~
MINUTES
Laura Swanson made a motion to waive the reading of the minutes.
Pat Curtin seconded.
~
The vote was as follows:
Ayes Nays Absent
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
VISITORS
~George Sargent – presented designs for a driving range for Olde Salem Greens.
Discussion: Mr. Sargent went through different options for a driving range. He pointed out that it would be difficult because of the wetlands, knobs, and blind spots to deal with. They decided there were no good options to this idea.
John Goff – Pioneer Village
· Working forward to put together a business plan over the winter.
· Working toward a partnership with the Salem school system.
Monthly Report
· Rethatched all 3 wigwams.
· CDBG grant has been implemented.
· Looking to rebuild 2 bridges, if not using the money towards the landscaping.
· Open houses went well
· Having a model of the village made for full view.
CORRESPONDENCE
None.
SUPERINTENDENT'S REPORT
SEE HAND OUT
~
Financial Report – discussion of the Golf Course August OFY 06, and Season Passes.
Laura Swanson made a motion to review all Golf Course rates and information and be ready to vote on at the next meeting, November 21, 2006. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Witch House – doing well, Haunted City Of Salem
Camp Naumkeag – fees will be voted on next meeting.
Pat Curtin made a motion to appropriate $20,000.00 from the Golf Course reserved receipts account #24361-4800 to the Golf Course Equipment line item #16512-5860.
For the following:
q Pump House Repairs:
$4,500.00 to replace the Flow Sensor and Monitor for Irrigation pumping system. This system has failed after 36 years of service.
q Roof on Maintenance Barn:
$15,000.00 to install a rubber roof on the 2,550 square foot maintenance barn. The barn shelters all of our equipment, fertilizers, chemicals, and other supplies.
Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
NEW BUSINESS
Laura Swanson made a motion to make a sub committee for the Park Improvement and Assessment for 2007. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Laura Swanson made a motion to put the Priorities for CIP for 2007 into the minutes.
1. Salem Pier
2. Witch House Roof
3. Garage Roof at Mack Park
4. Golf Course Garage Roof
5. Bathrooms at Willows
6. Forest River Pool – Resurfacing
7. Mack Park and Seawalls, Collins and Willows, Forest River Seawall
James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
OCTOBER 2006
DATE OF NEXT MEETING
~
The next Park and Recreation Commission meeting will be held on Tuesday November 21, 2006 at the City Hall Annex 120 Washington Street, 3rd floor.
~
ADJOURNMENT
There being no further business before the Park and Recreation Commission Michael Kapnis made a motion to adjourn. Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
~
~
Colleen A. Thibodeau
Clerk
The Park and Recreation Commission held its meeting on Tuesday September 26, 2006 at 6:45 P.M. at the Council on Aging, Broad Street.
ROLL CALL
PRESENT: ABSENT:
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
MINUTES
James Shea made a motion to waive the reading of the minutes.
Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
VISITORS
Ellen Talkowsky, City of Salem Department of Public Services, presented the Haunted Happenings events to be on the Common.
James Shea made a motion to approve the events presented on the Common. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
John Goff presented a progress report on Pioneer Village. The first open house went well; the next two are October 1st, and 8th from 12:00 - 5:00 with costumed staff.
He will be working on his business plan over the winter. James Shea asked if the Salem children would be admitted free, John Goff said he thinks that would be a great idea.
The commission said he doesn't have to be present at every meeting but would like to have a progress report given to Doug Bollen for the Commission to look over.
Councilor Prevey discussed the problem with the Stone Wall at Mack Park. An assessment must be done on the wall to see how much their need to be done and at what cost. This is a safety problem, and needs to be assessed to see what the potential hazards are to the wall.
The Commission would like to send a letter to Councilor O'Leary, Administrator of Finance regarding this issue.
Steve Harris -regarding the parking problem at McGrath Park.
They need more spots and would like to use the tennis court area for parking. They would like to take down the fence and make open space for parking.
The Commission would like Mr. Harris talk to Councilor O'Leary to see what he, and the neighbors think about his ideas. He will report back with more information.
Bill Legaut- Salem Y.M.C.A. request for a road race to go down the Willows.
Micheal Kapnis made a motion to approve the request for the YMCA to use the Willows in their route for a road race. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
CORRESPONDENCE
Tom St.Pierre- Winter Island Hanger presented. Capital Improvements list will be sent out to Commission by Doug Bollen.
Phil Harrington requests a golf refund because of surgery that kept him from golfing. He has a full pass of $875.00 he will get six months credit based on an eight month.
He will receive $655.00 credit for his 2007 full season pass.
SUPERINTENDENT'S REPORT
SEE HAND OUT
OLD BUSINESS
Financial Report - Hand out.
Field Policy - Hand out and reviewed.
James Shea made a motion to approve the Field Policy as presented by Doug Bollen with all users must sign before use of field. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
James Shea made a motion to approve all fees on the following Sundry Items:
Fee Deposit
Rolling Stage 150. 100.
Bullhorn 25. 50.
Thermos 25. 25.
Podium 50. 50.
Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Laura Swanson made a motion to have Doug Bollen have a donation policy of two Witch House or two Golf Course gift certificates. Anything over and beyond that request should come before the Commission. James Shea seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
NEW BUSINESS
Community Preservation Act
Pat Curtin made a motion to set up an informational meeting, regarding the Community Preservation Act, with the state. James Shea seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Open Space and Recreation Meeting October 2, 2006
James Shea made a motion to appoint MaryAnn Curtin to the Open Space and Recreation meeting. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Pat Curtin made a motion to make a preliminary draft of an RFP for Mack Park with bringing it up to code included. The Commission would like to see this as soon as possible. James Shea seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Laura Swanson made a motion to approve the following dates for the Park and Recreation Commission meeting for the remainder of 2006 and 2007. This will be the third Tuesday of the Month.
2006
October 17 November 21 December 19
2007
January 16 February 20 March 20 April 17
May 15 June 19 July 17 August 21
September 18 October 16 November 20 December 18
SEPTEMBER 2006
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Tuesday October 17, 2006 at the City Hall Annex 120 Washington Street, 3rd floor.
ADJOURNMENT
There being no further business before the Park and Recreation Commission James Shea made a motion to adjourn. Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent & ;nbs p;
Pat Curtin
MaryAnn Curtin
James Shea
Michael Kapnis
Laura Swanson
Colleen A. Thibodeau
Clerk
MaryAnn Curtin, Chairperson
Laura Swanson
Patrick Curtin
Michael Kapnis
James Shea
The Park and Recreation Commission held its meeting on Tuesday August 21, 2006 at 6:45 P.M. at the Council on Aging, Broad Street.
ROLL CALL
PRESENT: ABSENT:
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
MINUTES
James Shea made a motion to waive the reading of the minutes.
Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
VISITORS
David Wentzell and Phil Potvin were present for a presentation to thank them for their hard work and dedication to the Park and Recreation Commission and were both presented with a plaque.
Councilor O’Leary – regarding 52 Hanson Street property. He said that you can’t sell Park Property. The Commission said that it didn’t want to use the house/building because it was not livable, it needs many repairs. There have been land surveyors seen there and people are concerned. Pat Curtin said there was a letter from the Mayor requesting to sell the house. What did the Mayor request to sell the house or the plot?
Paul Stich was present to state that he would like to preserve the park.
Councilor Paul Prevey was present to discuss the Mack Park usage. He was not notified regarding Mack Park. The Commission stated that a posting of every meeting is at City Hall.
Discussion: What level of activity is at the Park? Is there any way we could use a gate or chains to keep vehicle traffic out? We need to know what the police think about the situation. Security is an issue.
A request was made from Salem residents of Phillips Street and Grove Street area. They would like the pavement expanded for public use at the end of the hill of Mack Park. There is a small paved area and the public would like it made bigger for more people to use it for parking.
Pat Curtin would like to know how it got paved in the first place. Councilor Prevey will look into that and get back to the Commission. James Shea stated he would not be in favor of paving more park property.
Laura Swanson made a motion to have the Park and Recreation Commission meeting dates for the remainder of 2006 year (September – December) posted. These dates will be voted on at the September meeting for the agenda. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
Councilor O’Keefe and Charlie Gilligan request to have a Spud Foley plaque in memory of him and all he has done for the City. James Shea said he had the pleasure of being on the board for him. He said he is well deserved of this honor. The Commission will check with the Mayor’s office regarding this request.
John Goff – Pioneer Village Update: Salem Preservation Lease ending May 1, 2007
William Cahill rethatched the house and it took him two and a half weeks. Pictures are on Salemweb.com. The property is on the most endangered list. There are accessibility and security improvements needed. Essex Alarm and security agreed to do a security analysis, and install a web cam to keep an eye on the property.
All the workers are volunteers they make no salary.
John Goff hopes to open next year. James Shea wants to know if Salem Schools will be charged. John Goff said that has not been discussed.
Laura Swanson asked if they have a business plan in place. She requested that he get a copy of their meeting minutes to go over.
Laura Swanson made a motion to have an updated certificate of insurance be provided by the Pioneer Village. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
CORRESPONDENCE
A thank you letter from the A3D African Development thru dance and drum was received. They also requested the Common for another date.
Laura Swanson made a motion to approve the request of the A3D the use of the Common on Saturday July 28 & 29 2007 from 10:00 a.m. – 5:00p.m. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
Susan Stemson Ladies of Harley requesting 750 – 1000 riders, Saturday October 14, 2006 1:30 – 5:30 p.m. Commission would like Doug Bollen to contact the police and invite both parties for discussion and vote.
Justin Warren request of the Common for one hour 6:30 p.m. – 7:30 p.m. for a MS fundraising show.
James Shea made a motion to approve the concert on the based condition of applications and fee. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
Laura Swanson made a motion to put all 3 letters on file for the record.
*Larry Callahan’s Letter
*Lynn Duncan’s Open Space and Recreation Letter
*Councilor Paul Prevey’s Letter
James Shea seconded. All attached to minutes.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
Financial Reports from Doug – on file.
Letter from Rich Viscay, Financial Director regarding Witch House and Golf Course receipts.
Laura Swanson made a motion that the Commission has received and filed the letter from Rich Viscay. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
SUPERINTENDENT’S REPORT
SEE HAND OUT
OLD BUSINESS
James Shea made a motion to approve the field policies, Laura Swanson seconded under discussion.
NEW BUSINESS
AUGUST 2006
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Tuesday September 26, 2006 at the City Hall Annex 120 Washington Street, 3rd floor.
ADJOURNMENT
There being no further business before the Park and Recreation Commission James Shea made a motion to adjourn. Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent
Pat Curtin MaryAnn Curtin
James Shea Michael Kapnis
Laura Swanson
Colleen A. Thibodeau
Clerk
MaryAnn Curtin, Chairperson
Michael Kapnis
Pat Curtin
James Shea
Laura Swanson
The Park and Recreation Commission held its meeting on Monday July 25,
2006 at 6:45 P.M. at the Salem Council on Aging Building.
ROLL CALL
PRESENT: ABSENT:
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
MINUTES
Pat Curtin made a motion to waive the reading of the minutes.
Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
VISITORS
School Department Superintendent Larry Callahan, Paul L'Heaurx, and Mary Manning.
Christian Day and Bob Murch for the Gay Pride Day.
1st Gay Pride Day Event proposed for Saturday June 2, 2007 from 10:00 a.m. - 6:00 p.m.
Family friendly
events for children
speakers
health van
musical entertainment
hope for 1500 people
great for tourism
James Shea made a motion to approve the preliminary approval with all applications, permits, list of speakers, ect. to go through Doug Bollen. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
Supt. Larry Callahan proposing to use the Mack Park building for site for Collins Middle School alternative schooling. He proposed that the School Department will refubish and bring the building up to code with handicapp access and widing the doorways, alsolight emergency doorways. They will pay cost of utilities and maintance of the building. They will keep the property in good condition. The school will consist of ten students all middle school age with one teacher and one assistant. The school will be held from 8:30 a.m. - 2:00 p.m. They want to put $15, 000.00 into the building each year in lue of rent.
James Shea made a motion to approve the Mack Park building for the use of the School Department with details to be worked out with Doug Bollen, Supt. Callahan and Beth Rennard with a two year lease. If it needs to be put out for bid the Commission will give a one year permit instead. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
CORRESPONDENCE
NSMC - Robert Norton
Michael Kapnis made a motion to approve the NSMC the use of the Salem Common on June 24, 2007 for the Cancer walk route. Pat Curtin seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
Pat Curtin made a motion to transfer Joshua Dembkoski's junior pass to the 2007 season. He injured his shoulder and never used his pass. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
Pat Curtin made a motion to donate four tickets to the Witch House to the Timothy Galvin Memorial Golf Tournament. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
Michael Kapnis made a motion to donate 4 tickets to the Witch House to the Joslin Diabetes Center for a fundraiser. James Shea seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
James Shea made a motion to write a letter to the City Solicitor requesting a written opinon to what the Park and Recreation Commission's priority is with association to Veterans, Council on Aging and the Public Library. What are the duties, roles, and respossibilites of the Commission. Who is the defining agent of what the Park and Recreation Commission do. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
James Shea Pat Curtin
Laura Swanson MaryAnn Curtin
Michael Kapnis
The vote does not pass.
SUPERINTENDENT’S REPORT
SEE HAND OUT
OLD BUSINESS
Field policy hand out to go over at next meeting.
John Goff has a three year lease with a two year option. The Commission would like to invite him to the August meeting to discuss the Pioneer Village lease.
NEW BUSINESS
Invite Phil Potvin and David Wentzell to the August meeting to thank them for their time.
See attached: 2006 Relative to the creation of the Department of Recreation and Community Service.
MaryAnn Curtin made a motion to vote Pat Curtin vice-chair. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
James Shea made a motion to give Peter Doyle a season pass for 2007 for his great community service he has done throughout the years to Salem.
ammend motion to: to give Peter Doyle a pass (the same pass he purchased in 2006) for his great community service he has done throughout the years to Salem. Laura Swanson seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
Pat Curtin made a motion that there will be a prorated base per month from opening day to closing day. The person will need a dated documented letter from doctor. The credit will be for the next year/season. Michael Kapnis seconded.
The vote was as follows:
Ayes Nays Absent
Michael Kapnis
Pat Curtin
MaryAnn Curtin
James Shea
Laura Swanson
JULY 2006
DATE OF NEXT MEETING
The next Park and Recreation Commission meeting will be held on Monday August 21, 2006 at the Salem Council on Aging.
ADJOURNMENT
There being no further business before the Park and Recreation Commission, Pat Curtin made a motion to adjourn. Michael Kapnis seconded.
The vote was as follows:
Ayes Nayes Absent
MaryAnn Curtin
Michael Kapnis
Pat Curtin
James Shea
Laura Swanson
Colleen A. Thibodeau
Clerk
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